General Thesis and Dissertation Information

• Form your committee.
• Confirm if IRB, IACUC, or Biosafety approvals are needed.
• Choose your graduation semester and review all key deadlines.
• If using Montezuma Publishing for editing, begin that process before your defense.
• Consider using a Montezuma Publishing formatting template to ensure your document meets university standards. Templates are available on their website.

• Choose a style guide (APA, MLA, Chicago, etc.) or follow your department's requirements.
• Follow SJSU's 14 mandatory formatting rules, including margins, spacing, and page numbering.
• Montezuma Publishing provides templates that can help with layout and formatting.

(Due by 11:59 PM on the deadline).  Submit one email to thesis@sjsu.edu that includes:

• Thesis or dissertation in PDF or Word format (no Google Docs)
• Thesis Information Form (include style guide used)
• Committee Approval Form (signed by all members)
• SJSU License Agreement
• Research protocol approvals (if required)
• Copyright permissions (if applicable)

• Montezuma Publishing reviews your submission for formatting.
• Make any required corrections by the publication deadline.
• Upon approval, your work is submitted to ProQuest and SJSU ScholarWorks.

• ProQuest publication service fee: $75

• Fee for 3rd and 4th review of submission: $30

• Fee for 5th and 6th review of submission: $30

• Optional services from Montezuma Publishing:

• Editing: $3 per page

• Formatting: $3 per page

• Editing and formatting combined: $6 per page.

• Printing and binding: pricing varies

• Committee submits the Graduate Verification of Culminating Experience form.
• Your advisor updates your RP grade to CR.
• Your degree is conferred once all requirements are met and your work is published.

• College of Graduate Studies Thesis Website
• Complete Thesis and Dissertation Guide
• Montezuma Publishing Services and Templates
• Graduate Admissions and Program Evaluations